religious accommodation request letter sample

Ask your manager to meet with you. Examples of possible . document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. For example, if someone wants to wear long, loose-fitting religious attire near a bagel slicer, the employer might decline the request, but try to find another position for the worker away from the bagel slicer. Exploring Religious Accommodation OptionsOIE will consider reasonable religious accommodation requests on a case?by?case basis and consider factors, including but not limited to the: OIE will endeavor to protect the requesting student or employees privacy in evaluating and processing the accommodation to the greatest extent possible. For instance, state that there is a company policy in place that requires you to do certain things that are not acceptable within your religion. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. Send religious accommodation letter sample via email, link, or fax. Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate Dear [Name of Human Resources Officer or other appropriate supervisor]: On [set forth date], I and other employees of [name of employer] were notified that all employees must be fully vaccinated against COVID-19 and provide proof thereof or face Other objective reasons that the employer has to believe the requested accommodation isn't being sought for religious reasons. As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. The requestor will be informed in writing of the decision to grant or deny the request, and of any conditions or limitations placed on the grant. Subject: Religious Accommodation for [Course Number]. Although Title VII of the Civil Rights Act of 1964 and the Equal Employment Opportunity Commission (EEOC) do not require clergy letters to be submitted in order to obtain a religious accommodation to receiving . Religious Exemption Letter - Refusal of Covid-19 Vaccination All content available on or through samplehardshipletter.org is for general information purposes only. The Sabbath is sacred to me and I devote these hours to God. If you have questions or concerns, please contact, Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of, Johns Hopkins Medicine Compliance Deadlines. Housing operated by religious organizations and private clubs may limit occupancy to members as. PDF SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [EMPLOYMENT] - Liberty Counsel You should consult an attorney for legal advice specific to your . For instance, your company may have a certain dress code that you cannot adhere to, expect you to work on what is classed as a day of rest in your religion, and so on. Sabbath Accommodation - Sundown Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. Additional information may be requested if needed to evaluate the request. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team. SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. On [enter date or dates] we will be observing [name of holiday]. Gathering InformationOIE asks students and employees to complete the religious accommodation request form. MyHR COVID-19 Vaccination Accommodation Exemption The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. I welcome the opportunity to discuss this matter further at your convenience. Please give this request consideration at your earliest convenience. Members may download one copy of our sample forms and templates for your personal use within your organization. Implementing the Religious Accommodation If accommodation is easy, do it," said Kelly Dobbs Bunting, an attorney with Greenberg Traurig in Philadelphia, speaking at the SHRM Employment Law & Compliance Conference 2022on March 30 in Washington, D.C. If an accommodation would violate a collective bargaining agreement, it would result in an undue hardship. Once a religious objection to taking a vaccine is established, an employer has a duty to accommodate that religious belief up to the point of undue hardship. And, it is also for encouraging and enticing your clients to visit your place of business as well. Please contact dining@jhu.edu or consult the Hopkins dining webpage if you have additional questions. Must an . I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. 2. Recognizing a Religious Accommodation RequestThe Office of Institutional Equity ("OIE") receives and reviews all religious accommodation requests, including but not limited to vaccine exceptionrequests. Writing A Hardship Letter To Social Security. Process to request religious accommodations for vaccine mandate now Some examples include: Permitting a student or employee to take a particular day or time period off for a religious holiday; Permitting flexible scheduling; and Providing a student or employee with a time and place to pray. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Your printed name. Train managers to recognize religious exemption requests and to refer them to HR. I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. 1-844-234-5122 (ASL Video Phone), Call 1-800-669-4000 You are encouraged to submit your request for accommodation ten (10) business days following implementation of the vaccination policy. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. Know Your Rights: How To Request a Religious Accommodation for COVID-19 Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . For instance, you may ask for a shift swap, provide a substitute, or ask them to waive the requirement in full. Get the free beard religious accommodation letter form - pdfFiller The sample letter linked contains false information such as: The COVID-19 vaccines are experimental gene therapy. Religious Exemption letter - Studylib Sign it in a few clicks A request for a religious accommodation for housing must be made before housing is requested. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. An employer must try to arrange to allow the employee to meet these religious obligations. Sabbath Accommodation Request - Employee Letter - Church State {Your Loan #}. As I believe you are aware, I am a Seventh-day Adventist. Find your nearest EEOC office I am writing this letter to submit a request for accommodations in the workplace. Sample Language for Accommodation Request Letters - AskJAN.org Other objective reasons that a request isn't for religious reasons might include if the worker says he or she only puts organic substances into his or her body, defining organic substances as those that come from dirt. Employers can't demand clergy notes for flu shot exemptions, feds say In Washington, the exemption approval process is largely left up to individual departments to approve exemptions and provide accommodations, and it could . Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. I am (mention your name) on behalf of (mention company name) and would like to say that, the department provider's letter you submitted to us on [mention date] stated that you have the following work problem. Ramadan Religious Accommodation Request Template And here is where the vaccine issue becomes even more complicated. c. Types of Accommodation Requests. Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. CO/OICs will accommodate . A medical certification of both the underlying health condition and the necessity of an accommodation would likely be needed to support a request to be excused from a masking requirement. if there are additional services at other times, or services offered on campus versus at a home congregation). I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. Please note:To receive a religious accommodation, the religious observance must be one required by one's religious tradition. Request for Religious Accommodation - American University There are many types of accommodations. Unlike with disability accommodations, cost often may be a winning undue hardship argument for employers when religious accommodations are requested. CBP Applicant: An applicant requesting religious accommodation for any stage of the application process must submit a request for religious accommodation to the Indianapolis or Minneapolis Hiring Center, as applicable. . If an employee asks for time off on Saturdays to attend a religious service but also is known to attend a drag racing club then, the employer can push back and ask if the worker will attend the religious service or the drag race. Request for Accommodation of Religious Practice SAMPLE 1. The first step in requesting an accommodation in the workplace is to decide how to make the request. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); } I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. COVID-19 Related Accommodation Or Workplace Adjustment Information DOC Reasonable Accommodation Agreement - sample letter PDF Model Letter: Requesting Religious Accommodation in the - Rutherford Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Hiring and Staffing Dept. 3 0 obj Frequently Asked Questions, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, sincere religious, ethical or moral beliefs. Once an Airman or Guardian requests a vaccination exemption for religious reasons in writing to their commander, a chaplain is . This site contains User-Generated Content, meaning any and all information and content that a user submits to the Site. {Your Name} Your signature 1/9/2019 Employer Address City, State, Zip Code RE: Accommodation for Religious Belief and Practice Dear (HR Person's Name): I am writing this letter on behalf of your employee, xxxxxx, who is a member of the Seventh-day Adventist Church. SHRM Employment Law & Compliance Conference, Montana's governor made vaccination status a protected category, How to Push Back on Religious Accommodation Requests, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, White House Takes Action Against Migrant Child Labor, Antisemitism Fears, Incidents Are Rising in the US, Federal Lawmakers Propose Ban on Noncompete Agreements. OpJAGAF 2019-9, 21 March 2019, Religious Accommodation Request-Norse EEOC Clarifies Religious Exemptions to Covid-19 Vaccine Mandates - JD Supra Sample Accommodation Request Letter. For instance, if you are unable to work on a Sunday, offer to work on a different unpopular shift instead, so that your colleagues are not disproportionately disadvantaged by your request either. Inconsistent behavior with the professed belief. American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. Religious Covid Vaccine Objections Can Come From 'Church of One' To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. The accommodation [will begin or began] on [date] and end based upon future doctor visits. Embed Request Forms in Your Site. A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; Religious Discrimination and Accommodation in the Federal Workplace Secure .gov websites use HTTPS In addition, having a list of what I might need to do for the workday/week could also help me keep track of my work. I am writing to request religious accommodation for my observance of Sabbath. Bunting concluded by outlining best practices to follow when handling religious accommodation requests: If an employee rejects a good accommodation that an employer has offered, "you're golden," Bunting said. For Academic accommodations requests, students should seek to make arrangements with the appropriate professors first at the earliest opportunity. Your name Employee Flu Vaccine ExceptionRequests:Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of Johns Hopkins Medicine Compliance Deadlines and OIE will do its best to respond in a timely manner. Here in Canada the Justice Centre for Constitutional Freedoms (JCCF) offers this advice: The religious objections held by individuals to specific vaccines will vary significantly. More than 10,000 requests from across the Total Force have been received, of which approximately 2,100 have been disapproved due to military readiness considerations. Permitting a student or employee to take a particular day or time period off for a religious holiday; Providing a student or employee with a time and place to pray. Make a temporary accommodation while a permanent one is being arranged. Change employee to a shift or department that does not operate on Friday night or Saturday. The law protects people who have sincere religious, ethical or moral beliefs. Ashanti McShan, a 17-year old high-school student, was excited about her first day of work at Burger King. Official websites use .gov "Try your hardest to accommodate. I have pain in my lower back. var currentUrl = window.location.href.toLowerCase(); We have reviewed the attached case file and recommend action on SSgt Alpha's request for religious accommodation from compliance with Air Force grooming standards be deferred pending his imminent transfer of duty stations. T hank you for considering my request. Upon approval of a request for a religious exemption to immunization, the student may be asked to sign a release acknowledging that in the event of an outbreak, the student may face particular restrictions regarding classes, housing, or other activities. A lock ( Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. (800) 526-7234 (Voice) | (877) 781-9403 (TTY) | Employer Live Chat, Home| About| For Employers| For Individuals| For Others| On Demand, Feedback| Accessibility| Copyright| Disclaimer| Privacy, Examples of Accommodation Request Letters, Personal air purifier (for my office) and air filters (for HVAC), or. Please enable scripts and reload this page. Religious Exemption Letter. Secular activitiesshopping, sports, employment, and entertainmentare laid aside. PDF Email: HQS-PolicyandStandards@uscg.mil COMDTINST 1000 - U.S. Department 02. These beliefs must be sincerely held, and an individuals pattern of conduct consistent with those beliefs will help to prove that they are sincerely held. Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate For good or bad, COVID-19 has changed the way we navigate the world and the way in which "we the people" exercise our rights. The first step is to request an accommodation. How to Respond to a Request for a Religious Accommodation PDF Manager Workplace Religious Accommodation Toolkit: When May an Employer Reject a Religious Accommodation Request? "Each of the manufactures of the Covid vaccines currently available developed and confirmed their vaccines using fetal cell lines, which originated from aborted fetuses. However, following receipt of the request, OIE will speak with a students faculty and/or student affairs representative, or an employees supervisor and/or department in order to further evaluate and/or implement the religious accommodation. Reasonable Accommodation and the Interactive Process The VMS will be accessible via the myJH portal when it goes live on July 1. So you can pray. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; For religious exemptions toimmunization requirements, students should submit along with their requests: Please email your request, your letter to President Burwell, andaletter from a leader of your faith community (or a request for consultation with the University Chaplain)to president@american.edu. Sample Request for Religious Exemption from COVID-19 Vaccination Policy After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please contactoie@jhu.edu. 5. Thank you for your consideration and understanding in this matter. A quick Q & A on religious exemptions. $("span.current-site").html("SHRM MENA "); When May an Employer Reject a Religious Accommodation Request? - SHRM This catalog is the document of authority for all students and includes undergraduate, graduate, law, and medical students. The Jedi religion is listed by the military as one of more than 200 religions it recognizes. Religious beliefs may exempt you from participating in certain functions or completing certain actions. Religious accommodation is covered under Title VII of the Civil Rights Act of 1964. Religious Accommodation Request - Template Back Top Date of Letter Consider the request. Explain that you would like an accommodation to allow you to practice your religion at work. Students and employees must generally submit religious accommodation requests annually. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. Save my name, email, and website in this browser for the next time I comment. On [enter date or dates] we will be observing [name of holiday]. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. For example. If students are sabbath-observant, they must make this fact known to their professors for any course in which Saturday work is required. the type of workplace and the nature of the employee's duties, including whether the employee requesting a religious accommodation to a COVID-19 vaccination requirement works outdoors or indoors . Sabbath observance is so important to Adventists that it is part of our churchs name, i.e., Seventh-day.. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. Sample Accommodation Request Letter: Allergies Date of Letter Your name Your address Employer's name Employer's address Dear [Insert employer's name here]: Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. Don't be afraid to gently question the sincerity of the religion. I am enrolled in your course [course number]. Treat every employee's reasonable accommodation request as legitimate on its face. I would like to make a request for reasonable accommodation due to religious belief. }\_e1~PyxxC|~t#;w#~0?Op|*h UAYIcW_}qWXz.fqw~zyW4iqCg+ty{%45&r4ZU PtYI}H{R=PRI^K$L*)W[XRdY\v 6jTl.e>A(SO>=q&>y$%\5/X1,oFfs5y4"]bu{HcO&9YEK~)1)r% m!xb11L kTIOrc~?(w4"9qoPA A .gov website belongs to an official government organization in the United States. Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. Notice of Liability Sample Letter. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; The EEOC, which enforces Title VII and recently updated its pandemic guidance on vaccine exemptions, defines religion in the workplace bias context as firmly and sincerely held religious, moral, or ethical beliefs. A Template for the "Request for a Religious Exemption to the COVID-19 As part of our commitment to diversity, inclusion and non-discrimination, the University makes good faith efforts to reconcile potential conflicts between an individuals strongly heldreligious, spiritual or philosophicalbeliefs and university work or academic requirements. Requested accommodations vary - an employee may need a particular day off each year for a religious holiday; or to refrain from work every week on his or her Sabbath; or to wear religious garb; or to have a place to pray. A final thing to remember is that, as stated, while it is your right to have these accommodations made where possible, you must formally request them. I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. To request permission for specific items, click on the reuse permissions button on the page where you find the item. An applicant or employee may need a reasonable accommodation (a change to the way things are normally done at work) so he can practice or observe his religion. FREE 34+ Accommodation Request Forms in PDF | MS Word | Excel - sampleforms Need help with a specific HR issue like coronavirus or FLSA? Employees, as well as job applicants, may request a religious or reasonable accommodation from an employer requirement that conflicts with their sincerely held religious beliefs, practices or observances.